Personal Data List
Personal data are used in order:
- To identify users, control access and authorizations in the application
- To check, validate and sign electronically during bank exchanges
- To retrieve bank data files
Financial data of third parties enable the execution of payment orders arising from the contract between the parties.
|
Personal Data |
Category |
Purpose |
|---|---|---|
|
User Alias |
Client Data |
User ID |
|
User Name |
Client Data |
User/Signatory ID |
|
User First Name |
Client Data |
User/Signatory ID |
|
User E-mail |
Client Data |
User/Signatory ID |
|
User Certificates |
Client Data |
Signatory ID |
|
Financial Partner Contact |
Client Data |
Bank Contact |
|
Beneficiary Third Party Name |
Marital Status |
Salaries, Providers Payments |
|
Beneficiary Third Party First Name |
Marital Status |
Salaries, Providers Payments |
|
Beneficiary Third Party Address |
Marital Status |
Salaries, Providers Payments |
|
Beneficiary Third Party Country Code |
Client Data |
Salaries, Providers Payments |
|
Beneficiary Third Party Phone |
Client Data |
Salaries, Providers Payments |
|
Beneficiary Third Party E-mail |
Client Data |
Salaries, Providers Payments |
|
Beneficiary Third Party FAX |
Client Data |
Salaries, Providers Payments |
|
Beneficiary Third Party Bank Name |
Bank Data |
Salaries, Providers Payments |
|
Beneficiary Third Party BIC |
Bank Data |
Salaries, Providers Payments |
|
Beneficiary Third Party IBAN - Account ID |
Bank Data |
Salaries, Providers Payments |
|
IBAN - Disbursement Account of Beneficiary Third Party |
Bank Data |
Salaries, Providers Payments |
|
Debtor Name |
Marital Status |
Client Drawings |
|
Debtor First Name |
Marital Status |
Client Drawings |
|
Debtor IBAN |
Bank Data |
Client Drawings |
|
Debtor Account Currency |
Bank Data |
Client Drawings |
|
Debtor Bank BIC |
Bank Data |
Client Drawings |
|
Unique Mandate Reference |
Contract Data |
Client Drawings |
User Management
Sage XRT Communication/Signature Users are created by an athorized administrator (Definition of a security policy through Sage XRT Common Services).
Security options by bank contract
Setup
The access, edition, extraction and deletion rights are set up in the communication contracts for Signature.
Reporting
Every action is registered by user in the audit ledgers for the Sage XRT Online Banking site (creation-modification-suspension) or in the administration audit (Audit functions for access and identities management).
Signatories
Purpose of data processing
Signatories check, validate and sign electronically the financial data exchanges between a company and its banking partner.
These digital data flows consist of payment orders arising from the contract between two parties (salaries, providers invoices, bank direct debits).
Management: creation, modification, deletion
An authorized administrator can create signatories only if:
- The signatory is a user created in Sage XRT Common Services administration console (Audit functions for access and identities management).
- The signatory is created in Sage XRT Communication/Signature.
Authorized users can modify and delete signatories.
Database Report
Every signatories’ action is registered in the event log for the transaction service.
Rights of rectification and erasure - Retention period
You can modify and delete any personal data from your application to deal with an individual’s request.
However, the applications process must be respected to complete modifications and erasures.
Important
All the local rules specify data retention periods.
Setup of file retention periods for Signature personal data:
Setup of file retention periods for Communication personal data:
